Your password should be a lot like your underwear. Never share them with anyone, change them on a regular basis, and don’t ever put them on your desk!
Why on earth would you want to waste time backing up your computers and files? Well that is a very good question. Your business relies on the computers and the files within your computers to track all sorts of client information from addresses to billing statements, and much more. What would you do if your system crashed over night? Would you be able to get back up and running like nothing ever happened? This is where backing up your system comes in handy. The process can run in the background so your users would not even notice. Using a local backup solution at the office is a great start to backing up all your important information. If anything were to happen to your system, the loss would be minimal because you have a backup system in place. The backup system should be checked regularly to ensure that it is running effectively and that there are no issues. Lastly, it is good to have a redundancy in place, and this would be a cloud based backup system. This is a backup of your system and can be downloaded from the cloud. Although this takes a bit more time than restoring the data from a local backup solution, it will yield the same results, with minimal to no business information lost.
Disaster Preparation for Your Business
With hurricane season starting up and a category 4 projected to hit land by the weekend, it is important that everyone stays safe. First and foremost it is important to ensure the safety of your employees. In order to keep your employees and customers informed as the storm gets closer it is important to send out frequent emails or memos to keep them informed about what you as a business are planning. Think about how you will be able to take care of your customers during the storm. Will you be able to have your employees work off site or from home to help take care of the customer? Be sure to take what you need from the office to help you successfully take care of the client. Lastly please make sure you have back-ups in place just in case anything were to happen at your business location. It is the easiest and most reliable way to get your business back up and running, either from a hard drive or from the cloud. It is crucial to test these prior to the storm arriving.
If you have any questions, contact us and we will be happy to help!
Tsquared would like to take this Tech Tip Tuesday to remember all the men and women that sacrificed their lives on 9/11 and also those that have served and continue to serve this great country. We want to honor those whose lives were lost by that senseless act of violence and those who ran towards danger to help their fellow man. May we stay strong and may we NEVER forget.
Email scamming can come in various ways and hidden under false pretenses that appear legitimate. Hackers do this to get you to open their email and click on a link or reply with sensitive information in order to gain financial leverage. These hackers make the emails look professional in order to trick and confuse its user.
T1: Be aware of the display name of where the email came from. Scammers will use very basic names such as “Your Account” or other various display names. Your security system will not catch it because the actual domain from where it is coming from is hidden by the “Your Account” which goes undetected. So if you are unsure if an email is a scam be sure to check the domain where it originated from. If it does not look familiar then delete it!
T2: Some fake emails will have links in them. The scammer hopes for you to click on the link to gain access to sensitive information or even to your email to spam your contact lists. If you are unsure about the link you should never click on it within your email, rather open a new tab and type in the website that is in question. This will prevent hackers from gaining access to your email information.
T3: Another simple way to tell if the email is a scam is with the spelling. Most hackers will have multiple grammar mistakes and poor spelling. Emails that are real usually do not contain misspelled words or grammatical errors.